EMR Data Movers, LLC

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EMR Data Movers, LLC
Medical Records Data
Migration Services

Our Services

Healthcare Medical Record Data Migration Services

Elevating Healthcare Efficiency: Our Unparalleled Services.

Discover the pinnacle of healthcare data migration with EMR Data Movers. Our unwavering commitment to precision and excellence drives us to deliver data migration solutions that set new standards in the industry.

Electronic Medical Record (EHR) Legacy Data Migration Services

EMR Data Movers specializes in seamlessly transitioning providers, clinics, and healthcare facilities to a new era of electronic health records (EHR). Our expert team orchestrates a flawless migration journey, seamlessly transferring your valuable data from legacy EHR systems to cutting-edge solutions.

Our Distinguished Portfolio of EHRs

We take pride in our versatile proficiency, having successfully executed medical patient data migrations across a spectrum of premier EHR/EMR systems.

The EHR (Electronic Health Record)EHR Data Migration Medical Record Systems We Have Worked With But Not Limited To:

EPIC: Elevate your healthcare services with the industry-leading Epic EHR, seamlessly migrated and integrated by our adept team.

Allscripts: Navigate the digital healthcare landscape with Allscripts as we expertly migrate your data for enhanced performance and results.

Oracle/ Cerner: Experience a seamless transition to Oracle Cerner EHR, empowering your facility with efficient data management expertly facilitated by our team.

Next-Gen: Step into the future with Next-Gen EHR as we seamlessly migrate your data, ensuring a smooth continuum of care.

Centricity: Seamlessly migrate to Centricity EHR and unlock new dimensions of healthcare management powered by our precise data migration.

On-Base: Elevate your operational excellence with On-Base EHR, seamlessly migrated to perfection by our seasoned professionals.

Athenahealth: Embark on a transformative journey with Athenahealth EHR as we ensure your data transition is executed with the utmost finesse.

Along with Praxis, and eClinical Works.

Why Choose EMR Data Movers?

· Unparalleled Expertise:

Our team boasts a mastery of diverse EHR platforms, ensuring a seamless transition tailored to your specific needs.

· Preserving Data Integrity:

We understand the value of your data. Our meticulous approach ensures that your information retains its accuracy and usefulness throughout the migration process.

· Efficiency Redefined:

Experience a frictionless migration journey that minimizes disruption and optimizes your healthcare services from day one.

· Comprehensive Support:

Beyond migration, we provide comprehensive support to ensure your new EHR ecosystem functions flawlessly, empowering your healthcare operations.

At EMR Data Movers, we prioritize HIPAA compliance through the utilization of dedicated cloud software. This software rigorously ensures the security and privacy of all medical data, keeping it fully aligned with HIPAA regulations. Additionally, we employ HITECH safeguards to fortify the protection of patient records, guaranteeing their integrity and confidentiality.

We Embark on a Journey of Excellence:

Step into a realm of healthcare data migration that transcends boundaries. With EMR Data Movers, you're not just migrating data but embracing a future where healthcare efficiency and innovation converge seamlessly. Let's redefine healthcare together.

Medical Record Authorization Retrieval Solutions

In addition to our core services, we extend our support to the research sector, catering to organizations without direct affiliations with major universities or healthcare facilities. These entities often require comprehensive medical data collection to further their objectives. Our role involves securing the necessary healthcare authorization from the patient and diligently liaising with the healthcare provider.

Navigating the intricate landscape of medical record release timelines, which can vary across states, demands precision. The typical turnaround time spans 15 to 60 days from when the medical record release authorization is formalized. While various services offer medical record retrieval, they predominantly target law firms. Drawing from our extensive two-decade experience within the healthcare domain, our primary focus lies in providing top-notch medical record retrieval services tailored for healthcare professionals and research biotechnology establishments.

Simplify your medical record retrieval with our specialized service. Designed exclusively for Clinical Research Facilities and Biotech Companies and Legal Firms.

We eliminate the complexities of obtaining participant authorizations and securely uploading medical data. Our HIPAA-compliant database ensures limited access, prioritizing patient safety and data security.

We invite you to arrange a complimentary consultation call to explore how our expertise aligns with your unique requirements. Your needs are at the heart of our service, and we look forward to the opportunity to discuss how we can best assist you.

Data Entry Services

What We Offer:

1. Expert Data Entry in a Secure Environment

- Highly trained professionals for accurate data entry

- HIPAA-compliant protocols to protect sensitive healthcare information

- Proficiency in MS Excel for efficient data management

2. Tailored Solutions to Meet Your Needs

- Customized data entry services based on your specific requirements

- Seamless integration with your existing systems and workflows

- Strict adherence to HIPAA regulations to ensure data privacy

3. Data Integrity and Efficiency

- Comprehensive quality checks to maintain data accuracy

- Timely delivery and quick turnaround for your projects

- Streamlined processes to optimize data entry efficiency

4. Project-Based Pricing: Prices can range widely based on the scope and complexity of the project.

5. Urgency Data Projects: If you need data entry completed on a tight deadline or during non-standard working hours, we also offer these services.

Transforming Documents Seamlessly: Converting MS Word & Adobe Files to Fillable PDFs Forms

Experience the effortless conversion of your documents with our PDF Fillable services. When you're faced with the task of transforming more than 100 scanned files, whether they're MS Word documents or Adobe files, into electronically fillable PDFs, you've come to the perfect destination.

Our expertise lies in converting a diverse range of documents, from application forms to crucial Release of Information forms, new employment paperwork, and even intricate review staffing documents.

Reach out to us today, either through a call or a message, and let's engage in a conversation about our competitive rates. Witness the seamless fusion of convenience, efficiency, and precision as we revolutionize the way you handle your documents.

Pricing:

Basic Package: $49

Up to 5 form fields
3-day turnaround

Standard Package: $99

Up to 15 form fields
Branding customization
2-day turnaround

Premium Package: $149

Up to 30 form fields
Advanced form elements (checkboxes, radio buttons)
1-day turnaround

Medical Data Abstraction / Migration Services

Data Migration Services

First, we collaborate with providers and facilities to determine the essential clinical data elements that will move from the old EHR to the new one; typically cover PAMI+P data (problems, allergies, medications, immunizations, and procedure data) from the last 18-24 months.

We would also need to acquire data guidelines from the new EHR vendor and establish a patient medical data migration plan.

If the plan aligns with the destination EHR's go-live schedule and includes data profiling, transformation, testing, and validation time to ensure a successful conversion.

The rate that we would charge for migrating EHR patient records into a new Electronic Health Record (EHR) system can also vary widely based on these factors:

1) The data's complexity.

2) The migration's specific requirements.

3) The size of the healthcare facilities & provider services.

Pricing:

1. Per Hour Rate: We will charge an hourly rate for some projects for EHR migration services. The rate can vary from $50 to $150 per hour or even more; the complexity of the migration can affect the number of hours required.

2. Flat Fee: In some cases, we may offer a flat fee for the entire migration project. The flat fee can range from a few thousand dollars to several tens of thousands of dollars, depending on the size and complexity of the patient records and the scope of work.

Data Abstraction Services:

In addition you may not need to have all of your data migrated from your legacy systems. Common EHR data that is abstracted from the medical record:

Allergies
Current / Past Procedures
Family / Social History
Immunizations
Medications
Problem List

All abstracted data is doubled abstracted and random quality control procedures are in place to reduce inconsistencies in the medical data.

*Call for prices* (It ranges for how much data is being abstracted)

Learn more

How to reduce time in retriving medical records: (Article)

Enhancing Medical Record Access and Security

Medical records stand as indispensable assets for various prominent. Nonetheless, encountering obstacles that impede the seamless flow of medical records can lead to significant setbacks. Gaining access to medical information presents challenges, particularly without the right tools and methodologies.

Safeguarding the sensitivity of medical data remains paramount. The HIPAA framework outlines rights and constraints governing medical information. Those handling such sensitive records must deeply understand these regulations and consistently uphold HIPAA compliance.

Emerging technologies are revolutionizing medical record retrieval and sharing speed and efficiency. The fortuitous presence of the HITECH Act ensures the timely retrieval of medical records. This legislation advances the integration of information technology in healthcare, reinforces HIPAA provisions, and underscores severe penalties for any violations.

Herein lies a collection of strategies to expedite and secure your company's medical record retrieval process through optimal approaches:

1. Comprehensive Understanding of Medical Records:

Before initiating record requests, acquaint yourself with the contents of medical records. While each document is unique, several universal components—such as identification details, medical history, medication records, family medical history, medical directives, and treatment chronicles—tend to be present.

2. Precision in Request Submission:

The simplicity of this principle belies its significance—medical records house intricate, sensitive data, with even minor errors leading to prolonged retrieval timelines. Request forms must strictly adhere to HIPAA standards and be meticulously filled out.

3. Navigating Costs Efficiently:

Acquiring medical records carries costs, particularly for frequent requests by law firms and insurance companies. A grasp of federal regulations and the interplay between HIPAA and HITECH can streamline expenses while ensuring compliance.

4. Validating Request Locations:

Verifying medical record request submission points at healthcare institutions is prudent, especially considering multiple locations or third-party intermediaries. A simple confirmation call can save time and frustration.

5. Streamlined Request Management:

Successful businesses thrive on efficient systems. Medical record retrieval is no exception; meticulous organization is essential. Employ systems, checklists, or accountability mechanisms to ensure requests are tracked and handled without oversight.

6. Persistent Monitoring and Follow-Up

Delays might occur during medical record retrieval. Regular follow-ups during waiting periods are recommended. HIPAA stipulates a 30-day window for providers to fulfill requests. Instances of delay require justifiable explanations.

7. Leveraging Expert Retrieval Services

Acknowledging the intricate nature of medical record retrieval, trusted services offer a reliable solution. Equipped to handle complex, ongoing needs, these services grasp the nuances of pertinent laws and regulations, expediting the retrieval process.

8. Focusing on Core Expertise:

Crafting and maintaining an efficient medical record retrieval system demands resources. Outsourcing this process to a specialized service like ours ensures swifter and more dependable retrieval, saving time and minimizing business disruptions.

Medical record retrieval remains a critical yet intricate task. Our comprehensive process stands ready to assist you in streamlining this endeavor. We are dedicated to simplifying your retrieval needs, and ensuring the prompt availability of essential information. Feel free to reach out and explore how our expertise can seamlessly integrate with your operations.

Companies We Have Worked With